Terms and Conditions
1 Acceptance of these terms and conditions
By entering the race you accept these terms and conditions. If you complete the race entry on behalf of another, you accept these terms and conditions on their behalf.
2 Cancellation
We reserve the right in our absolute discretion at any time to cancel, delay or postpone the race for any reason, including (without limitation) due to adverse weather conditions or unforeseen or unavoidable circumstances out of our reasonable control. In such cases we will endeavour to inform entrants as quickly as is possible. In the event of the race being cancelled for any reason, no refunds will be given and we shall not be liable for any inconvenience, expense, cost, loss or damage suffered by entrants. Entry may not be deferred toward a future event. If the race is cancelled then any monies remaining after deducting costs incurred will be donated to charity.
3 Organiser
The Lordshill 10K is promoted by Lordshill Road Runners running club (“we” or “us” or the “club” which expression includes our employees, race officials, authorised agents, sub-contractors, marshals or volunteers).
4 Application of UKA Rules
The Lordshill 10K is an open road race run under UKA rules.
5 Disclaimer
You participate entirely at your own risk. Except only for death or personal injury resulting from our negligence we accept no responsibility whatsoever for any injury, illness, loss or damage to property and possessions, action, claim, economic loss, cost or expense howsoever caused which may arise in consequence of your participation in the race.
6 Medical conditions / medication(s)
If you have any health concerns or are uncertain whether you are fit to run, please contact your GP before you enter. If you have medical conditions that may affect you during the race or are taking any medication(s) you are required to indicate these on the back of your race number, so that it is evident in the event that you need medical attention during the race.
7 Registration closing
Unless otherwise stated on the club website, the final closing date for acceptance of entries will be the earlier to occur of (a) the race entry limit of 1000 is reached or (b) the entry window has officially been closed.
8 Maximum time to complete race
A rolling road closure will be in place on the course and every effort will be made to accommodate all runners to complete. In order to maintain the goodwill of the local residents, race officials and marshals a time limit of 100 minutes is deemed reasonable for the completion of the race.
9 Minimum age requirement
In accordance with UKA Rules you must be aged 15 or more on the day of the race.
10 Race numbers
You will be provided with a race number which you must conspicuously wear on the front during the race. You will not be permitted to run in the race without the appropriate race number. Anybody found running in the wrong race number may be disqualified and may be refused entry into any future races. Race numbers must be worn as issued not be altered, cut, folded or otherwise concealed or mutilated in any way. It is a condition of entry that all runners must complete the contact details and medical information (if applicable) on the reverse of the race number.
11 Transfers
Transfers are acceptable and remain the responsibility of the entrant to transfer the entry.
12 Collection of race numbers and timing chips
You are responsible for arriving in adequate time for parking, walking to the start and collecting your race number and timing chip from race HQ and completing the contact details and medical information (if applicable) on the reverse of the race number before racing. Race number and timing chip will be available for collection on the day of the race. Evidence of entry and valid identification will be required to collect them so that we can ensure that the correct number and chip are collected. Further information will be provided on the club website and in the race details email which will be sent to all entrants prior to the race.
13 Baggage
We may provide a baggage facility. Items are left entirely at the owners’ risk and must not include valuables or cash. We accept no responsibility for loss or damage howsoever caused.
14 Use of non-essential ear-pieces
Use of non-essential ear-pieces (with the exception of bone conduction headphones) is prohibited on the grounds of safety as they may interfere with the hearing of announcements, instructions from marshals, and road traffic. If seen wearing such equipment, you may be asked to remove it by a race official. Crossing the finish line wearing ear phones may result in disqualification.
15 Blind or partially sighted entrants
We are unable to allow guide dogs on the course but can accommodate attendants for blind or partially sighted runners. For safety reasons blind or partially sighted entrants must contact the race director prior to entering the race. In accordance with UKA rule 212 (2) any attendant must also enter the race. Guide runners may receive free entry to the race.
16 Instructions to runners
You agree to obey all instructions as posted at race HQ, the club website, as announced before the start and as given at any time during the event by the police or marshals or event officials including race staff, volunteers or medical personnel.
17 Conduct of runners
You are expected to conduct yourself in a professional and courteous manner at all times during the race. This means, for example, using the toilet facilities provided or using public toilets. Anyone violating this rule of conduct may be disqualified from the event and may be asked to leave the course.
18 Refusal of entry/removal from race
We reserve the right to deny entry to, and to disqualify, any participant who fails to abide by UKA rules or any of these terms and conditions.
19 Decisions
In the event of any objections to the conduct or the result of the race the race referee’s decision is final. The race director’s decision on all other matters is final.
20 Changes to these terms and conditions
We reserve the right to change these conditions at any time. Any changes will be notified via the club website, so you are advised to check for updates.
21 Use of images
By taking part in the event, you grant full and irrevocable permission to us and any third parties authorised by us to use any photographs, videotapes, motion pictures, website images, recordings, quotes or any other record of this race that may include your image for marketing and promotional purposes.
22 GDPR
You agree that we may publish your personal information:
- prior to the event (name, any club affiliation);
- as part of the results of the event;
- and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times and age category.
