Membership FAQ

Find answers to your questions about membership of Lordshill Road Runners

We hope that the following information will answer most of your questions, but, if there is anything else you need to know about membership of Lordshill Road Runners then please email our membership secretary at lrr.membership.sec@gmail.com

Who can join Lordshill Road Runners?

Membership is open to amateurs aged 17 and over, whatever their ability and running experience.

How much is the membership fee?

The affiliated membership fee is £35 a year; this includes the £17 which we pay to United Kingdom Athletics (UKA) for your affiliation (see below); currently the club’s element of the fee is £18.

How do I apply to become a member?

Visit our Membership page for details.

What if I join part-way through the year?

The LRR membership year runs from April 1st to March 31st the following year. If you join after January 1st you won’t be asked to pay again that year, so you would get up to 15 months’ of membership for your initial fee.

Will I receive an acknowledgement of my membership application?

Yes, you’ll receive an email from LRR as soon as you sign up, which also includes other information relating to the club. Your EA (England Athletics) affiliation takes a bit longer (typically within 7 days) and you will receive a welcome pack from EA within a few weeks. In the meantime, you can check your EA affiliation number on your LoveAdmin account, or by asking the membership secretary. You will need your EA affiliation number (‘URN’) for race entry forms, to claim affiliation to LRR and to enable you to pay a reduced race entry fee.

How many times can I come to LRR training sessions before I join?

We don’t put pressure on anyone to join and we recognise that you might want to come along to a couple of sessions to see whether LRR is the club for you.  You are, therefore, welcome to attend two sessions on a ‘taster’ basis (i.e., free of charge).  If, once you have attended a couple of sessions, you would like to continue running with us, you will need to pay the very modest membership fee to join the club.

What benefits to I get from my membership of LRR?

You get access to Monday and Wednesday night training sessions, Thursday’s social run and Thursday endurance training, prior to major marathons. You will also be able to take part in the CC6 and RR10 series of races, which are available to all club members and are free of charge; you don’t need to be affiliated to England Athletics to take part in these races. In addition to this, LRR has a vibrant social side and we encourage all members to participate in our social activities, including an annual awards dinner (the ‘Billy Bash’). We are open to suggestions, so once you are a member you’re very welcome to suggest and/or help organise social events for the club.

What does affiliation to United Kingdom Athletics mean?

Once you are a registered LRR athlete England Athletics (EA) will send you a competition licence. Along with this, you will also receive a username and password which enable you to log in to keep your EA profile up to date; it can take a few weeks for this to be sent out by EA. It is your competition licence which allows you to obtain reduced price entry to races, as an affiliated athlete.

How do you store my membership details?

We have a membership database powered by LoveAdmin. Members should check periodically to ensure that the information we hold is correct. If you have any queries please e-mail our Membership Secretary.

What information does LRR supply to England Athletics (EA)?

The information we need to provide to EA is requested on the membership form you complete (full name, date of birth, postal address, and email address). By opting to be affiliated with EA you agree to EA’s terms and conditions.

Do I have to affiliate to EA?

No, affiliation with EA is optional.

Can I belong to two clubs simultaneously?

You can belong to more than one club, but you will have one ‘first claim’ membership and you can have as many ‘second claim’ memberships as you wish. You will generally enter races under your first claim club, but you can choose to enter under your second claim club if the rules of the race allow this. Generally, people who have a second claim membership of LRR do so because their first claim club is some distance away, or because they want to retain their first claim membership while participating in the training and social side of LRR, or vice versa.

Can I join Lordshill Road Runners as a ‘second claim’ member?

If you would like to join LRR as a ‘second claim’ (see above) please mark this on your membership application form, telling us the name of your first claim club. Since you will already be affiliated to UKA via your first claim membership you will need to pay only the LRR membership fee.

I’m moving clubs, what should I do?

If you are moving between clubs you will need to initate the club transfer on your EA portal. Please log into
https://myathletics.englandathletics.org/portal/Members/Login
Your login details are your EA number (‘URN’). There is an option on the left-hand side panel for club transfer; simply follow the instructions. EA will charge £10 for the transfer, regardless of when you do it, so it is independent of your EA membership fee. The transfer process has to be approved by the EA committee during their monthly meeting; the process can therefore take several weeks. If you have questions please contact the LRR membership secretary.

How do I change my name on my membership record?

If you change your name please amend your membership record as soon as possible so that our records are up to date. We monitor race entries to ensure that people claiming affiliation to LRR are paid-up members and this can prove tricky if LRR membership is in one name and race entries are in another name.

How do I change my address or other contact details?

If you change your name, address, email address or telephone number, please amend your membership record as soon as possible.

To whom will my personal details be made available?

Our membership database will hold your name, address, telephone number, email address, medical conditions and emergency contact information. This will be made available to LRR committee members and to LRR race committee members on an ‘as needed’ basis. The Membership Secretary will also use the information you supply on your membership form (or in subsequent communications) to set up and maintain your membership profile on the England Athletics website. During the joining process you will be asked to consent to your data being stored by LRR and accept the terms and conditions provided.

Your personal details will not be passed to any other organisation.

What is the age limit for membership of LRR?

The minimum age for membership of LRR is 17 years; there is no upper age limit.

Will I be insured when I run?

As a member of LRR you are automatically provided with insurance cover which applies while you are involved in ‘athletics activities’. This not only relates to training and competing, but also any administrative meetings you might attend while representing the club. It is purely a public liability insurance e.g., if you are running and you injure someone, or damage their property, the injured party can make a claim. To claim successfully the injured party would have to prove negligence on the part of the coach, club or athlete. The policy does not provide any personal accident insurance e.g., if you trip over your shoelaces and injure yourself you would not be able to claim against this insurance.

How do I know when to renew my subscription?

If you have notified LRR of your email address your renewal subscription will be requested by email during March, for payment on April 1st. Members who have not paid their subscription within two months of its due date will be removed from the club, after due notice has been given.