Constitution

 (Affiliated to England Athletics, SEAA, HAA and UKA)

CONSTITUTION 2016-17 

 

  1. TITLE

The name of the Club is Lordshill Road Runners.

  1. OBJECTIVE

The objective of the Club is the promotion and enjoyment of running and the Club is a non profit-making organisation.

  1. AIMS

The Aims of the Club are those determined by the Management Committee as the most suitable and relevant aspirations for the development of the Club over the foreseeable short, medium and long term. They will be maintained in a working document and reviewed on an annual basis.

  1. HEADQUARTERS

The Headquarters of the Club is Oasis Academy, Lordshill, Southampton.

  1. COLOURS

The official Club colours are a white vest or crop top with red, blue and red diagonal stripes on the front and ‘Lordshill Road Runners’ printed on the back. Blue shorts.

  1. MANAGEMENT

The Management of the Club is vested in a Management Committee consisting of Chairperson, Vice-Chair, Secretary, Treasurer, Membership Secretary, Communication Co-ordinators (x2), Men’s and Women’s Captains, Men’s and Women’s Vice Captains, Coaching Representative and two general Committee members with a maximum of 14 members; all to be elected annually by paid up members with five Committee members to form a quorum. The Committee has the power to fill any vacancy which may arise.  The Committee may delegate any of its powers to a person or persons nominated by it.

  1. MEMBERSHIP

Membership of the Club is confined to Amateurs aged 17 years and over.  Application for membership must be made in writing. Club members may choose to be affiliated to England Athletics who hold details of individual members for administration purposes.

  1. RESIGNATION

A member intending to withdraw from the Club shall give notice in writing to the Club Secretary and membership terminates on the day after settlement of all Club debts.

  1. SUBSCRIPTION

The Annual Subscription of the Club can only be agreed at the Annual General Meeting.  However, the Committee may change the UKA affiliation part of the fee, without having to call an AGM, to allow for changes imposed by UKA to this part of the fee. The Management Committee shall have the power to expel any member whose subscription is six months in arrears provided a month’s notice in writing shall have been sent to such a member by registered or recorded delivery letter, addressed to their last known address, informing them of the proposed action of the Management Committee.  Members are encouraged to pay their annual subscriptions by the end of February. If they are unpaid by the end of March at which time the Club has to pay its England Athletics affiliation fees then Members will not be able to represent the Club or claim an affiliated Club status.

  1. MISCONDUCT

Any member whose behaviour brings discredit to the Club or the sport may be disciplined by the Management Committee.  Should any Member’s conduct render it necessary, he or she may be expelled from the Club membership by a vote of not less than ¾ majority at a Management Committee meeting of which all members of the Management Committee must be officially notified by the Secretary with details of any such intention, in accordance with UKA rules.

  1. ANNUAL GENERAL MEETING (AGM) and SPECIAL GENERAL MEETING (SGM)

An Annual General Meeting shall be held in September to receive the Committee’s report and financial statement, elect Officers and Management Committee, agree the Club Championship Race and deal with any other matter specified on the Agenda.  Club accounts are to be audited each year by a suitably qualified Club member prior to submission for approval by the Members at the AGM.  The Secretary must call a SGM if requested in writing by the Management Committee or ten members. The Secretary must give every member 28 days’ notice of either an AGM or SGM.  Notice of any Agenda items must be given in writing to the Secretary at least 14 days prior to the Meeting. The Secretary must ensure the Agenda is published on the Club notice board and on the Club website at least 7 days prior to the meeting and ensure members are informed of this.

  1. ALTERATIONS TO CONSTITUTION

No alterations or additions may be made to the Constitution except by an Annual General Meeting or Special General Meeting called for the purpose.  Notice of any proposed amendment must be given as provided in Rule 11 above.

  1. CLUB PRIZES

The Club championship prize can only be awarded to a first claim member. Members belonging to other clubs are eligible for other club prizes for events run as members of Lordshill Road Runners.

  1. DISBANDMENT

Should the Club have to be disbanded for any reason any remaining funds and assets shall be donated to a registered charity after all debts and liabilities have been discharged as decided upon at an AGM.

 

Constitution agreed at AGM on 26th September 2005.

Amended at AGM on 24th September 2007

Amended at AGM on 29th September 2008

Amended at AGM on 28th September 2009

Amended at AGM on 24th September 2012

Amended at AGM on 30th September 2013

Amended at AGM on 29th September 2014

Amended at AGM on 28th September 2015

Amended at AGM on 26th September 2016